Saturday, March 9, 2013

New Version of I-9 Form Effective March 8 2013 - the US Employment Eligibility Verification Form

Effectivity - March 8, 2013 Valid up to Mar 31, 2016

The USCIS, Department of Homeland Security released as of March 8, 2013 the new version of the Employment Eligibility Form that is normally referred to as I-9 Form by the individuals who are involved in employment related activities. 
  • Employers should begin using the newly revised Form I-9 (Rev.03/08/13)N for all new hires and verifications
  • Employers may continue to use previously accepted revision (Rev.02/02/09)N and (Rev.08/07/09Y untill May 7, 2013
  • After May 7, 2013, employers must only use Form I-9 (Rev. 03/08/13)N

Reminder to All Professionals within Human Resources Department:
Please read carefully the document and its instruction prior to administration. Make sure that you understand the provisions of this document.  The Form illustrates all the required data for each Section 1, 2, and 3. Acceptable Supporting documents are listed on Page 9 of the complete document including instruction.  

Improvements to Form I-9 include new fields, reformatting to reduce errors, and clearer instructions to both employees and employers. The Department of Homeland Security (DHS) has published a Notice in the Federal Register informing employers about the new Form I-9. 

There is a Spanish version of Form I-9 (Rev. 03/08/13)N that is available on the USCIS website for use in Puerto Rico only

All other Spanish-speaking employers and employees in the US 50 states, Washington, D.C., and other U.S. territories may refer to the Spanish version as a reference only, but must always complete the English version of the form.

When in doubt, it is always good practice to seek the guidance of a more experienced professional or hire a Coach to train you. 

Link to the downloadable form - New Version of I-9 Form

It is strongly suggested that representatives of hiring employers will understand the new changes for I-9 compliance. JNT Consulting will be available to guide you for your I-9 compliance if you don't have the necessary competencies in executing them.

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